Boards and governance
Simple document signing for boards
Get resolutions, director agreements and governance documents signed, and keep the completed record together with the document.
Why this matters
Board documents often need two signatures and a clear record of when each was applied. Assembling that from email threads is slow, and reconstructing who signed what later is worse.
What gets recorded
- Signer names, emails and roles you assign in the file
- Signing times in UTC and local time
- Signature method (typed or drawn)
- Document fingerprint and unique reference ID
- A sealed final PDF for your governance files
How it works
From PDF to signed record in three steps
Upload the resolution
Upload the board document as a PDF and add the signers it requires.
Signers review and sign
Each board member reviews the document and adds a typed or drawn signature.
Seal and record
The document is finalized and kept with a record of the signatures and times.
Common examples
- Board resolutions
- Governance acknowledgements
- Director agreements
- Conflict-of-interest forms
- Committee documents
- Policy acknowledgements
Questions people ask
Does EzSignoff approve our resolutions?
No. EzSignoff provides signing and record-keeping only. Your board remains responsible for its decisions and for whether an action is valid.
Can the chair and secretary sign the same resolution?
Yes. Add both signers when you send the document; the record shows each signature and its time.
What if a board member cannot use email links?
Signers can open their secure link on a phone or computer. Copy-link options let you pass the invitation through whatever channel your board uses.
Can we download the signed resolution?
Yes. The sealed PDF can be downloaded from the app, and the completion email includes a time-limited download link.
Is the signature record tamper-evident?
Completed documents are digitally sealed so later changes to the file can be detected, and the signing events are kept in the audit log.
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Read moreReady to get your document signed?
Start with a PDF and keep the signing process simple from beginning to end.