Policy acknowledgements
Send policies. Collect acknowledgements. Keep the record.
Upload a policy PDF, add the people who need to acknowledge it, and keep a completed copy together with the signing record.
Why this matters
Policies only work when people have actually read them. Chasing signatures by email leaves you with scattered replies, screenshots and missing dates that are painful to assemble when an auditor, board or insurer asks who acknowledged what.
What gets recorded
- The original document fingerprint (SHA-256)
- When each invitation was sent and opened
- Each signer’s name, email and signature method
- Signing time in UTC and local time, plus IP address
- A reference ID and the sealed final PDF
How it works
From PDF to signed record in three steps
Upload your policy
Upload the policy PDF and add each person who needs to acknowledge it.
They review and sign
Each person opens the document, ticks the acknowledgement, and adds a typed or drawn signature.
Seal and record
EzSignoff finalizes the document and keeps the signed copy beside the audit record.
Common examples
- Credit card policies
- Information security policies
- Acceptable-use policies
- Confidentiality acknowledgements
- Volunteer policies
- Governance policies
Questions people ask
Do people need an EzSignoff account to acknowledge a policy?
No. Signers receive a secure link by email and complete the acknowledgement in the browser without creating an account.
What file types can I send?
EzSignoff works with PDF documents. Upload the policy as a PDF before sending it for acknowledgement.
What is recorded when someone acknowledges?
The signer’s name and email, the signature method, the signing time in UTC and local time, the originating IP address, a reference ID, and the document fingerprint.
How do I get the completed records later?
Signed copies can be downloaded from the app, and the completion email includes a download link that expires after a set number of days.
Can I send the same policy to several people?
Yes. Add the signers you need and each person receives their own secure signing link for the same document.
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Start with a PDF and keep the signing process simple from beginning to end.